Terms & Conditions

Terms & Conditions

Definitions

On Stage Photobooths and any employees
Client: The person, organisation, company or other body hiring the goods as specified on the Booking Form
Event date: The time and date of the event, confirmed by On Stage Photobooths and noted on the Booking Form
Booking Form: The form signed by, or on behalf of, the client and On Stage Photobooths specifying details of the booking
Day: A calendar day, unless specified otherwise

Booking confirmation

A booking is not confirmed until the client returns a Booking Form, pays any costs outlined under ‘payments’ in these terms and conditions and receives confirmation of the booking from On Stage Photobooths.

Payments

A non-refundable deposit of $300 of the booking cost is payable upon booking. The booking is not confirmed until the deposit is received by On Stage Photobooths. The balance of the booking cost is payable 15 days before the client’s event. If the balance of the booking cost and the bond are not received more than 15 days before the event date the booking will be cancelled and the client will forfeit the deposit. If the client requests use of On Stage Photobooths’s services in excess of the time noted on the Booking Agreement, this will be billed at $200 for each additional hour or part-hour.

Access, space and power requirements

The client shall ensure a safe and appropriate environment is provided for On Stage Photobooths to operate its equipment. The client must ensure:
A space of 3m x 3m or more
Access to 240v power within 10m of On Stage Photobooths’s equipment
All doorways and access paths are at least 80cm wide
Access to an undercover area, if an outdoor event and there is any chance of poor weather

Set up and pack up of the photo booth takes place outside the rental time. Set up takes approximately 1 hour whilst pack up and removal takes approximately 30 minutes. We will arrive at the venue and start setting up 1 hour before the booking time. If set up or removal is required earlier or later than the time you booked idle time may apply ($50 per hour). A survey of the event location may be required if On Stage Photobooths does not believe the available space is suitable. This survey may incur an additional fee of $50. The client is responsible for paying any charges imposed by the venue or required to access the venue. These charges may include, but are not limited to, parking and electricity.

Changes and cancellations

Requests for changes of the event date must be made at least 30 days before the original event date. A date change is subject to availability and receipt of a new Booking Form. All cancellations will result in the client forfeiting the deposit. However if On Stage Photobooths is notified of cancellation more than 30 days before the event a credit to the value of the deposit will be provided, to use for any future booking made within 6 months of the date of cancellation. Cancellations made within 30 days of the event date will result in the client forfeiting all payments made to On Stage Photobooths. The only exception is the bond, which will be returned to the client within 5 business days after the date of cancellation. On Stage Photobooths can cancel any booking at any time. If On Stage Photobooths decides to cancel a booking, all payments made will be refunded to the client.

Damage to equipment

In order to prevent damage to equipment, On Stage Photobooths reserves the right to deny service to any person. If circumstances arise where a threat or implied threat of harm, damage or violence is posed to On Stage Photobooths’s staff or equipment, we reserve the right to cease providing services. If the client is able to resolve the situation within 20 minutes On Stage Photobooths will resume services. If the situation is unable to be resolved On Stage Photobooths will not resume providing service and the client will not receive a refund. The attendant may also need to shut the photo booth down for a short time if more photo paper needs to be loaded. Any damage to On Stage Photobooths’s equipment during the event, caused by the client, client’s guests or any other person in attendance at the event whether invited or not, will result in the client paying the cost for repair/replacement. This will be deducted from the client’s bond. The client is liable for extra costs if the cost to repair/replace is more than the bond.

Use of images

Upon accepting the terms and conditions the client thereby gives permission for all photos taken during the event to be used on On Stage Photobooths’s website and other promotional material if required.

Indemnification

On Stage Photobooths will not be held responsible for any circumstances outside their control. This includes, but is not limited to, fire, riot, civil commotion, accidents, acts of nature and equipment failure. If such circumstances arise all reasonable efforts will be made by On Stage Photobooths to provide service or find a suitable replacement service. If this is not be possible the client will receive a refund of all payments received by On Stage Photobooths for the booking. The client agrees that in all circumstances On Stage Photobooths is only liable for the amount equal to the booking cost and not for indirect or consequential damages.